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GUIDELINES FOR SINGLE WINDOW IMPLEMENTATION IN AFRICA

Author : AACE
April 2013

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CARTOGRAPHY OF SINGLE WINDOW
IN AFRICA




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TUNISIA

Name of Single Window Tunisie TradeNet
Single Window Type Single Window for foreign Trade / Cargo Community System
Date of creation 2000
Current state of the SW Operational
What kind of Solution Internally
Sharing Manifest X
Pre-clearance formalities X
Clearance X
Post-Clearance X
Electronic Signature X
BENIN

Name of Single Window GUP
Single Window Type Port Community System
Date of creation 2011
MAURITIUS

Name of Single Window CCS
Single Window Type Port Community System
MOZAMBIQUE

Name of Single Window SeW
Single Window Type Single Window for foreign Trade
MOROCCO

Name of Single Window -
Single Window Type Port Community System
Date of creation 2007
Current state of the SW During development
What kind of Solution Foreign
Sharing Manifest X
Pre-clearance formalities -
Clearance -
Electronic Signature -
SENEGAL

Name of Single Window ORBUS
Single Window Type Single Window for foreign Trade / Cargo Community System
Date of creation 2002
Current state of the SW Operational
What kind of Solution Internally
Sharing Manifest X
Pre-clearance formalities X
Clearance X
Post-Clearance X
Electronic Signature X
GHANA

Name of Single Window GCNET
Single Window Type Single Window for foreign Trade
Date of creation 2000
Current state of the SW Operational
What kind of Solution Foreign
Sharing Manifest X
Pre-clearance formalities X
Clearance X
Electronic Signature -
MADAGASCAR

Name of Single Window TradeNet
Single Window Type Single Window for foreign Trade
Date of creation 2007
Current state of the SW Operational
What kind of Solution Foreign
Sharing Manifest X
Pre-clearance formalities X
Clearance X
Electronic Signature -
KENYA

Name of Single Window KNESWS (Kenya National Electronic Single Window System)
Single Window Type In project
Date of creation 2011
Current state of the SW During development
What kind of Solution Foreign
Sharing Manifest In project
Pre-clearance formalities In project
Clearance In project
Electronic Signature In project
CONGO

Name of Single Window GUOT
Single Window Type In project
Date of creation 2011
Current state of the SW In project
What kind of Solution In project
Sharing Manifest In project
Pre-clearance formalities In project
Clearance In project
Electronic Signature In project
BURKINA FASO

Name of Single Window SYLVIE
Single Window Type Single Window for foreign Trade
Date of creation 2011
Current state of the SW Operational
What kind of Solution Foreign
Sharing Manifest -
Pre-clearance formalities X
Clearance X
Electronic Signature -
COTE D'IVOIRE

Single Window Type Port Community System
Date of creation 1998
Current state of the SW ?
What kind of Solution Foreign
Sharing Manifest X
Pre-clearance formalities -
Clearance -
Electronic Signature -
CAMEROON

Name of Single Window GUCE
Single Window Type Single Window for foreign Trade
Date of creation 2000
Current state of the SW Operational
What kind of Solution Internally
Sharing Manifest X
Pre-clearance formalities X
Clearance -
Electronic Signature X
LIBYA

Name of Single Window LIBYA TRADE NETWORK
Single Window Type In project
Date of creation In project
Current state of the SW In project
What kind of Solution In project
Sharing Manifest In project
Pre-clearance formalities In project
Clearance In project
Electronic Signature In project
MALI

Name of Single Window -
Single Window Type In project
Date of creation In project
Current state of the SW In project
What kind of Solution In project
Sharing Manifest In project
Pre-clearance formalities In project
Clearance In project
Electronic Signature In project

Summary

By producing this Guide with the financial support of ATPC/UNECA, the Alliance gives a concrete expression of its commitment to designing and developing a reference framework for the establishment of Single Windows intended for government of all regions of the world.

This approach seeks to support African and non-African countries willing to establish or upgrade a Single Window built on the basic principles of simplification, facilitation, celerity, security, transparency and profitability in the management and processing of foreign trade-related operations. This Guide is mainly structured around five (5) complementary sections.

The first section entitled "Context" takes stock of the economic, statutory, institutional and, technological frameworks regarding Single Window implementation. It also deals with the objective of the Guide which is to enable Governments, donors and, stakeholders to have a practical idea on the conditions necessary for the establishment and operation of a Single Window likely to meet its intrinsic vocation which is to reduce trade-related costs and time.

The second section tackles the definitions, typology and review of good practices in terms of Single Windows. It represents an opportunity to propose another definition complementing the one formulated under Recommendation 33 of UNCEFACT.

The AACE definition is formulated as follows: "The Single Window for trade is a national or regional system mainly built on a computer platform initiated by a

Government or an ad hoc entity to facilitate the performance of import, export or transit-related formalities, by offering a single point of submission of standardized data and documents in a bid to fulfil official requirements and facilitate logistics".

The three models of Single Windows are also addressed: Single Window for clearance formalities (§2.1.1), Single Window for logistics coordination (§2.1.2), and Single Window for B2B transactions (§2.1.3).

The third section deals with the prerequisite strategic options on the institutional, organizational, legal, statutory and technological fronts and also, the different business models, with public/private partnership being the most common option. On the legal front, two models have been noted:

  • Single Window without electronic signature: in this case, the SW is a platform ensuring the automation of processes and exchanges of data with no need to change the legal framework as an imperative from project onset;
  • Single Window with electronic signature: in this case, the SW accommodates paperless procedures with electronic documents replacing paper-based documents, hence the need to have a legal framework governing this new document format.

The last two sections deal respectively with the different implementation practices and performance evaluation and, the consolidation of Single Windows. Reaching the widest possible consensus around a SW project with the mobilization of all parties represents a critical stage.

The assessment model of the level of stakeholders’ commitment for the success of the project enables to address all the possible cases. Beyond such a consensus, the contribution of public authorities at the highest level of the Government is fundamental. It is also essential to develop a set of tools and indicators to facilitate the monitoring of the SW performance and propose areas of improvement.

In a nutshell, this analysis seeks to lay down:

  • A legal framework;
  • A methodological approach;
  • Technological guidelines and detailed technical orientations;
  • A minimal institutional framework;
  • Well-thought business models.

In spite of the meticulousness of its approach and the often peremptory opinions developed on some issues deemed strategic, this Guide is aimed at being a framework open to orientations and assistance in the establishment of Single Windows for trade. Owing to the dynamic nature of the analysis developed herein, the multiplicity and diversity of the experiences that have inspired its production and, the international impact of the standards and norms based on which it has been developed, the Guide is a precious tool for decision-makers particularly those in Africa willing to establish a Single Window in the optimal conditions of success.

With its evolving character, the Guide remains open to any constructive critique, observation and, enrichment in short to any contribution likely to optimize it, both in its form and content.