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GUIDELINES FOR SINGLE WINDOW IMPLEMENTATION IN AFRICA

Author : AACE
Version 2 - March 2017

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Easy access to the data related to the Single Window of each country

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CARTOGRAPHY OF SINGLE WINDOW
IN AFRICA




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TUNISIA

Name of Single Window Tunisie TradeNet
Single Window Type Single Window for foreign Trade / Cargo Community System
Date of creation 2000
Current state of the SW Operational
What kind of Solution Internally
Sharing Manifest X
Pre-clearance formalities X
Clearance X
Post-Clearance X
Electronic Signature X
BENIN

Name of Single Window GUP
Single Window Type Port Community System
Date of creation 2011
MAURITIUS

Name of Single Window CCS
Single Window Type Port Community System
MOZAMBIQUE

Name of Single Window SeW
Single Window Type Single Window for foreign Trade
MOROCCO

Name of Single Window PORTNET S.A.
Single Window Type Port Community System
Date of creation 2010
Current state of the SW Operational
What kind of Solution Specific
Sharing Manifest X
Pre-clearance formalities X
Clearance X
Electronic Signature X
SENEGAL

Name of Single Window ORBUS
Single Window Type Single Window for foreign Trade / Cargo Community System
Date of creation 2002
Current state of the SW Operational
What kind of Solution Internally
Sharing Manifest X
Pre-clearance formalities X
Clearance X
Post-Clearance X
Electronic Signature X
GHANA

Name of Single Window GCNET
Single Window Type Single Window for foreign Trade
Date of creation 2000
Current state of the SW Operational
What kind of Solution Foreign
Sharing Manifest X
Pre-clearance formalities X
Clearance X
Electronic Signature -
MADAGASCAR

Name of Single Window TradeNet
Single Window Type Single Window for foreign Trade
Date of creation 2007
Current state of the SW Operational
What kind of Solution Foreign
Sharing Manifest X
Pre-clearance formalities X
Clearance X
Electronic Signature -
KENYA

Name of Single Window KNESWS (Kenya National Electronic Single Window System)
Single Window Type In project
Date of creation 2011
Current state of the SW Operational
What kind of Solution Foreign
Sharing Manifest In project
Pre-clearance formalities In project
Clearance In project
Electronic Signature In project
CONGO

Name of Single Window GUOT
Single Window Type Guichet Unique des Opérations Transfrontalières (Système automatisé)
Date of creation 2007
Current state of the SW Operational - 2014
What kind of Solution Internally
Sharing Manifest In project
Pre-clearance formalities Operational - 2014
Clearance In project
Electronic Signature Operational - 2015
BURKINA FASO

Name of Single Window SYLVIE
Single Window Type Single Window for foreign Trade
Date of creation 2011
Current state of the SW Operational
What kind of Solution Foreign
Sharing Manifest -
Pre-clearance formalities X
Clearance X
Electronic Signature -
COTE D'IVOIRE

Single Window Type Single Window for foreign Trade
Date of creation 2013
Current state of the SW Operationnal
What kind of Solution Webb Fontaine Group
Sharing Manifest X
Pre-clearance formalities X
Clearance X
Electronic Signature In Project
CAMEROON

Name of Single Window GUCE
Single Window Type Single Window for foreign Trade
Date of creation 2000
Current state of the SW Operational
What kind of Solution Internally
Sharing Manifest X
Pre-clearance formalities X
Clearance -
Electronic Signature X
LIBYA

Name of Single Window LIBYA TRADE NETWORK
Single Window Type In project
Date of creation In project
Current state of the SW In project
What kind of Solution In project
Sharing Manifest In project
Pre-clearance formalities In project
Clearance In project
Electronic Signature In project
MALI

Name of Single Window -
Single Window Type In project
Date of creation In project
Current state of the SW In project
What kind of Solution In project
Sharing Manifest In project
Pre-clearance formalities In project
Clearance In project
Electronic Signature In project

Summary

This guide is mainly centered around 5 complementary parts:

The first part entitled “Background” is an overview of the economic, regulatory, institutional and technological framework for the implementation of Single Windows. It also deals with the guide’s objective to enable Governments, donors and stakeholders to have practical idea of the conditions for the implementation and operation of a Single Window serving its intrinsic purpose of reducing the cost and time of Foreign Trade transactions.

The second part covers the definitions, typology and review of best practices in the area of Single Windows. It gives an opportunity to propose another definition that complements that of Recommendation 33 of UNCEFACT. This AAEC definition is worded as follows: “The Single Window for Foreign Trade is national or regional facility mainly built around an IT platform, initiated by a Government or ad hoc authority to facilitate import, export and transit formalities, by offering a single point for the submission of standardized information and documents, in order to meet all official demands and facilitate logistics”. The three main Single Window models are also highlighted. They are the Single Window for Foreign Trade Formalities (cf. 2.1.1), the logistics coordination Single Window (cf. 2.1.2) and the national integral single window (cf. 2.1.3).

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The third part deals with prior strategic choices, at institutional, organizational, legal, regulatory and technological levels, but also with the various types of business models, of which Public Private Partnership is the most broadly used. At the legal level, two models stand out :

  • The Single Window without obligatory recognition of electronic documents: this Single Window is a platform for the automation of data exchange processes. Changing the legal framework is not a precondition for the start of the project;
  • The Single Window with obligatory recognition of electronic documents: this Single Window enables the digitization of all procedures. The electronic document replaces the paper document and it is therefore necessary to have a legal system that governs this new document format. Electronique signature will thus be a necessary technical element to reassure stakeholders.

The last two parts focus respectively on the various practical steps of implementing performance evaluation and consolidation of the Single Window. Building the broadest possible consensus around the Single Window project with the mobilization of all stakeholders is a critical step.

The model for evaluating the stakeholders’ level of commitment to the success of the project helps work out all possible cases. Beyond the consensus, the contribution of public authorities at the highest level is vital. A set of tools and indicators should also be developed to enable permanent monitoring of the Single Window’s performance and propose areas of improvement for its consolidation.

The dynamic nature of the analysis in this guide, the multiplicity and diversity of experiences that it was inspired from, as well as the international scope of the standards which form the basis of its development, make it a precious tool for any decision maker, especially African decision makers, who wish to set up a Single Window in the optimum conditions of success.

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